Wedding Planning Advice: Tell Your Guests the Right Ceremony Start Time

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  • December 14, 2016

www.melbeephotography.com

Image: MelBee Photography

It’s been a while since I’ve written a long form blog post with some wedding planning knowledge, as I’ve mostly been including short tips into our monthly newsblasts, however, this one has crept up on me twice this year, and I’ve felt compelled to write a full post on it, because it’s important. So here it goes.

Dear wedding planning couples, do NOT write a time on your wedding invitations, other than the time that you want your wedding ceremony to actually start. The game of “oh but guests will be late” doesn’t work because they will be no matter what time you put. Here are some things to consider: if your wedding invitation says the ceremony starts at 5pm, some of your guests (especially ones that aren’t especially city-friendly) will be sure to leave plenty of time, to be on time. At every single one of my weddings, I have at LEAST one guest show up an hour before the ceremony start.

There are two main issues that come of telling your guests an earlier time on your invitation:

1. The ceremony space might not yet be ready for guests, as industry standard gives vendors 2-hours to load in AND set up your entire wedding space. Vendors need those two hours (which are almost ALWAYS cut short by early guests). Sometimes there is no where for guests to go while we are finishing the ceremony setup – so please don’t have your guests arriving any earlier than they need to be.

2. If you put an earlier time on your invites you will likely have some guests waiting for OVER AN HOUR for your wedding ceremony to start. That is not the best way to kick off your wedding day – especially if there is nothing for guests to do other than sit … and wait ….

Personally, as a day of coordinator, I get heartburn when this happens mostly because of reason 1, and slightly because of reason 2 (I am not happy if the guests aren’t happy ~ and bored, impatient guests are not happy), but there’s another factor for me: it gives my coordination team/brand a bad rep. Guests don’t know you put the wrong time on purpose, so instead guests think: oh this day-of coordinator can’t run things on time. If engaged guests are at your wedding, why would they look to hire the company that can’t get the ceremony to start on time? (They likely won’t).

You’ll be less stressed during wedding planning if you can come to terms early, that you cannot control your wedding guests opinions – so don’t even try. Treat your guests like adults and expect that if they want to get to your wedding ceremony on-time, they will. Believe me, it’ll make us ALL happier in the end.

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